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A key part of workplace safety involves hazard communication training to help your employees identify, use, and store any hazardous materials they may work with. This communication can help your workforce understand vital information on these materials. It can also inform on protective measures to avoid dangerous exposures.

Following the Hazard Communication Standard (HCS)

The OSHA HCS requires that information about hazardous chemicals should be available and understandable to all employees. If hazardous chemicals are used at your business, you must provide hazard classification, labels, Safety Data Sheets (SDS), and employee training.¹ Consider the following:

• Establish a Hazard Communication Policy: Consider developing a written policy detailing how your organization plans to manage hazard communication. Have this available for employees to access.
• Identify Hazardous Substances: Compile a detailed inventory of all hazardous materials and chemicals within your workplace. Store this information close to where materials are located for easy access. Ensure each one has an up-to-date SDS for employees to reference information on proper handling and storage. 
• Label Containers Correctly: Every container holding hazardous chemicals should feature a clear, OSHA-compliant label. Make sure the label includes the product name, hazard classifications, signal words (e.g., "Danger" or "Warning"), and precautionary statements.
• Use Appropriate Pictograms and Warnings: Post visual indicators, such as OSHA-approved pictograms, to simplify hazard awareness at a glance. These cues can help employees quickly recognize potential risks.  
• Train Employees Thoroughly: All staff should receive regular hazard communication training tailored to their job roles. Include how to read SDS, interpret labels, and take precautionary actions. 
• Conduct Regular Audits and Updates: Review and update your hazard communication program regularly and replace missing or outdated SDS.

Looking to learn more about hazard communication or access helpful resources? Reach out to your local Federated Insurance® marketing representative today for more information.

1.    Hazard Communication. Occupational Safety and Health Administration. https://www.osha.gov/hazcom. Accessed 3/24/25.

Handling Hazard Communication At Your Business PDF
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